(Updated: 23.1.2025)
This privacy policy of START Helsinki has been prepared in accordance with applicable laws, including the General Data Protection Regulation (GDPR) and Finnish data protection laws (Tietosuojalaki, 1050/2018).
1. Controller
START Helsinki (START Helsinki ry, business ID 2930353-1)
Address: Lapinlahdenkatu 16, 00180 Helsinki, Finland
Email: president@starthelsinki.com
Phone: +358442475434
2. Contact
All contacts and inquiries should be addressed to Ella Kennedy (president@starthelsinki.com)
3. Name of the Register
START Helsinki Membership Register
4. Purpose of Processing Personal Data
Personal data is collected and processed for the following purposes:Maintaining the membership registerMonitoring membership paymentsCommunicating with members about the association's activities. We process only personal data obtained from you directly or via a person who enrols you to or applies to our events/programs on your behalf. The personal data comprises of the information given when registering to/purchasing a ticket to/applying in our event/program.We process your personal data to register you to our events/programs, to organise the events/programs, to provide you with information on our future events/programs, and to develop the events/programs and our other operations. For event registration, we use platforms, such as eventbrite, kide, luma, google forms, and fillout depending on the event.In some cases, we may ask your consent to some other type of processing. In such case, we will inform you of the respective purposes of processing when requesting the consent and such processing is conducted only subject to the receipt of appropriate consent.The processing of personal data is carried out in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR) and the Finnish Data Protection Act (Tietosuojalaki 1050/2018).
5. Data Categories Processed
The following personal data may be collected and stored in the register:NameEmail addressPhone numberCity of residenceMembership start dateUniversity that member attendsAge (sometimes asked in event registration)
6. Retention PeriodPersonal data is retained for the duration of the membership and for up to one (1) year after the membership has ended, unless legal obligations require otherwise.Your contact details may be retained and used for marketing purposes, unless you object to such use.We evaluate the necessity and accuracy of the personal data on a regular basis.
7. Regular Disclosures
We may disclose personal data to our cooperation partners to organise our events/programs and to promote cooperation that enables the events/programs, in which case such disclosures may also be based on the legitimate interest of our cooperation partners. We guarantee that your right to privacy is not endangered by such disclosures.
However, data may be disclosed to authorities if required by law.
8. Legal Basis
The processing of personal data is based on:Membership in the association constitutes a contractual relationship between the member and the associationCompliance with laws regulating associations and their operations.
9. Data Protection Measures
The following measures are taken to secure personal data:Personal data is stored in systems that are protected by passwords and other security measures.Access to personal data is restricted to authorized individuals within the association.
10. Rights of Data SubjectsMembers have the following rights concerning their personal data:· to request access to and rectification or erasure of your personal data;· to request a copy of your personal data;· to request corrections to inaccurate or incomplete data;· to request the deletion of your personal data when it is no longer needed or if processing is unlawful;· to object to the processing of your data in certain circumstances. You may lodge a complaint with the Data Protection Ombudsman in Finland (Tietosuojavaltuutetun toimisto) if you believe your rights have been violated. To exercise these rights, please contact: president@starthelsinki.fi
11. Transfer of Data Outside the EU/EEAPersonal data is not transferred outside the European Union (EU) or European Economic Area (EEA).If international services (e.g., Google Forms or similar) are used, they comply with GDPR requirements, such as standard contractual clauses.
12. Contact Information for Data Protection Matters
For any questions or requests regarding data protection, please contact us: people@starthelsinki.com
